Asana Action Block

What it does: Create, update, and manage tasks, projects, subtasks, and comments in Asana directly from your workflows.

When to Use This

• ✅ Auto-create Asana tasks when a form is submitted, ticket opened, or deal closed
• ✅ Assign tasks to team members based on routing logic
• ✅ Add comments to tasks with context from other systems
• ✅ Move tasks between sections when a status changes in another tool
• ✅ Create subtasks to break down work automatically
• ✅ Search for existing tasks before creating duplicates

Features

• Tasks: Create, get, update, delete, list, search, and move tasks
• Task Projects: Add or remove tasks from projects
• Subtasks: Create and list subtasks within a parent task
• Projects: Create, get, list, and delete projects
• Comments: Add comments (stories) to tasks
• Users: Get user details and list workspace members
• Variable Support: Use {{variables}} in all text fields

Getting Your Asana Credentials

Asana uses Personal Access Tokens (PAT) for authentication.

Step 1 — Create a Personal Access Token

1. Log in to Asana and go to My Profile Settings (click your profile photo → My Settings)
2. Click the Apps tab → Manage Developer Apps
3. Click + Create new token
4. Give it a name (e.g., InditeAI)
5. Click Create Token
6. Copy the token — you cannot view it again after leaving the page

Step 2 — Connect in InditeAI

1. Add the Asana action block to your workflow
2. Click Select Credentials → Create New
3. Paste your Personal Access Token
4. Click Save Credentials

Setup in InditeAI

Select an Action

Working with Tasks

Create Task

Project ID (optional): The project to add this task to

{{project.gid}}
1234567890123456

Task Name (required): The task title

Review: {{trigger.subject}}
Bug: {{trigger.issueTitle}}

Notes (optional): Task description — supports {{variables}}

{{ticket.description}}
Submitted by: {{form.name}}

Assignee (optional): User GID or me

{{user.asanaGid}}
me

Due Date (optional): ISO date string (YYYY-MM-DD)

{{trigger.dueDate}}
2024-12-31

Returns: gid (task ID), name, permalink_url — save gid for follow-up actions.

Get Task

Task ID (required):

{{createTask.gid}}
{{trigger.taskId}}

Update Task

Task ID (required): Task to update

Update any combination of: Name, Notes, Assignee, Due Date.

List Tasks

Project ID (required): Returns all tasks in the specified project.

Returns: Array with gid, name, assignee, due_on, completed.

Search Tasks

Workspace ID (required): Your Asana workspace GID

Query (required): Search text

{{trigger.subject}}

Move Task

Task ID (required): Task to move

Section ID (required): Destination section GID

{{section.inProgressId}}

Working with Subtasks

Create Subtask

Parent Task ID (required): The task to add a subtask to

Name (required): Subtask title

List Subtasks

Parent Task ID (required): Returns all subtasks of the specified task.

Working with Projects

Create Project

Workspace ID (required): Your workspace GID

Name (required): Project name

Add / Remove Task from Project

Task ID + Project ID: Both required. Manages which projects a task belongs to.

Comments

Add Comment

Task ID (required): Task to comment on

Comment Text (required): Comment body — supports {{variables}}

Auto-created from Zendesk ticket #{{ticket.id}}:
{{ticket.description}}

Users

Get User

User ID (optional): Specific GID. Leave blank to get the authenticated user (me).

List Users

Workspace ID (required): Returns workspace members with gid, name, email.

Common Use Cases

1. Auto-Create Tasks from Support Tickets

Trigger: Freshdesk / Zendesk trigger

Workflow:

1. Asana: Search Tasks (check for duplicate)
2. Condition: No duplicate found
3. Asana: Create Task

   Project: {{engineering.projectGid}}
   Name: [Support] {{ticket.subject}}
   Notes: {{ticket.description}}
4. Asana: Add Comment with ticket link

2. CRM Deal Won → Onboarding Tasks

Trigger: HubSpot deal won

Workflow:

1. Asana: Create Project
2. Asana: Create Task (kickoff call)
3. Asana: Create Task (contract review)
4. Asana: Create Subtask (assign legal review)

3. Task Status Sync

Trigger: Webhook from another system

Workflow:

1. Asana: Search Tasks by name
2. Asana: Move Task to appropriate section
3. Asana: Add Comment with status update

Troubleshooting

401 Unauthorized

Fix: Verify your Personal Access Token is valid. Regenerate it in Asana → Settings → Apps.

Task created but not in expected project

Fix: Ensure the Project ID is the GID (long number), not the project name. Use List Projects to find the correct GID.

Assignee not resolving

Fix: Use the user's Asana GID (from List Users), or "me" for the authenticated user.

Limitations

• Rate limits: 150 requests per minute per token
• Attachments: File uploads are not supported in this block — use an HTTP Request block
• Custom fields: Require GIDs to set values — use Get Task to discover them

Related Blocks

• Jira: Alternative for teams using Jira
• Linear: Alternative for engineering-focused teams
• Slack: Notify teams when tasks are created
• HubSpot: Trigger task creation from deal events